Inventory Comments | Inventory Control Overview

Need to add a comment to your inventory item? Which kind and for what reason?

Printable Invoice Comments

This kind of comment will be "dragged" onto the invoice and then printed on the customer's invoice copy at point of sale. You do have the option of editing or changing the comment on the invoice before printing in you need to.
This feature is useful for selling service jobs where you can "can" the comment and use it over and over again. For example, rotating and balancing the tires.

It can also be used for warnings if selling hazardous goods by automatically printing the warnings and/or special instructions on the invoice. In some territories, it is now law that you must inform the customer about the hazardous goods, and you should have proof that you did. Without it, you could be liable for damages.

This kind of comment can be up to 7 lines long and 60 characters wide.

Printable Purchase Order Comments

The comment you may give to your supplier will probably be different than the comment printed on the invoice to the customer, so we've given you the option of two different comments.

This comment will be printed on the purchase order, right under the part number, description and quantity and can contain special instructions such as shipping method, color, handling instructions, etc.

Inventory Selling Warning Comments

The warning comment is NOT printed on the invoice, but when the clerk selects that part, it will display the warning comment in a big red box on the screen. It can be used for a warning about problems with the item, or to ask the customer certain questions to ensure they get what they need. For example, if buying a computer game, the system may warn the clerk the package selected is for a Apple computer and not a PC.

It can also be used for upselling the customer. For example, if buying a printer, it could remind the clerk to ensure they also ask the customer if they need paper or a ribbon.

While warning comments are generally not printed on the invoice, it could be if needed by setting a soft switch in the master file. If you are dealing with a piece of art and need up to 200 lines to describe it instead of the standard 7 lines, then Windward can do it.

Purchase Order Warning Comments

A purchase order warning comment will, as the name implies, bring up a big red box with the warning comment when that part is selected on a purchase order. It can be used to remind the user of past problems with the item, or to ensure additional products are ordered at the same time. For example, batteries not included.

Freeform Comments

If you have to track some special data with your inventory, you can build your own database to be attached to the inventory items. You can add up to 20 extra lines, and you an define the heading for each line to ensure that the data is entered correctly by all the staff.

For example, if you are selling printers, photocopiers, and fax machines, you could keep track of what kinds of paper, ribbons, or ink goes with each. This will make it easy for the staff to properly service and supply the customer with the correct items.

Freeform comments are not generally printed on an invoice, but could be if needed.